The Alburys Charitable Foundation (Registered Charity Number: 1193558) has its registered office at Foxlease, Upper Court Road, Woldingham, Caterham, CR3 7BF . For the purpose of the Data Protection Act 1998 the data controller is: Malcolm Paterson, Foxlease, Upper Court Road, Woldingham, Caterham, CR3 7BF.
Who we are
Reference to “us”, “we” and “our” refers to The Alburys Charitable Foundation, a company registered in England with charity registration number 1193558, whose registered address is at Foxlease, Upper Court Road, Woldingham, Caterham, CR3 7BF.
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If you would like any further information about any of the matters in this policy or if you have any other questions about how we collect, store or use your personal information, you may contact our Data Protection Officer at:
Foxlease, Upper Court Road, Woldingham, Caterham, CR3 7BF
Why we need your information
We need your personal information to allow us to offer our services to you and to comply with our legal and fiduciary duties. We will only collect the minimum amount of information necessary to provide our service to you or to comply with our legal obligations.
In order to process grant applications personal information must be provided to us, this will include name and contact details of the parties making the application as well as other relevant information relating to the application. We will use this information, along with subsequent progress reports, only for the purposes of assessing your application, managing or monitoring any grant awarded and related administration or research purposes. Details may be shared with other funding organisations to use in their own assessment of applications and managing or monitoring of grants awarded, and for the detection and prevention of fraud. Your application, including any case history, will be held on a secure server. Applicants should ensure that no personal information relating to third parties is included without the written agreement and permission of the individuals concerned.
Where there is a need to make financial transactions, such as processing grant payments and expenses claims, we will hold details such as name, contact details and bank details within our finance system. These details are used only for the purpose of making these transactions and for holding a record of these transactions.
We sometimes use photographs of funded projects for publicity purposes. Where these photographs include pictures of people, we request confirmation that those people in the picture have given their consent for the picture to be used in this way.
The legal reason we process your information and how long we keep it
We will only use your personal information for the purpose for which it was given, will not keep it for longer than necessary and will destroy the information securely after 7 years.
Third Party Sharing
Your information will not be shared with third parties unless you have previously been informed, for example, on an application form and we will advise you if we need to share with partners or other bodies. In many cases we must share your data as the law requires us to do so, for example, sharing financial or tax information with HMRC, or with the police for the detection or prevention of crime. We also have a duty to ensure that no fraudulent claims are made; sharing with other grant making bodies may take place to assist with this aim. Details of applications and, albeit it very rarely, complaints will be shared with the appropriate team internally and with our board of Trustees.